Once resources are made available, the applicant should incorporate these resources into its response operation. At the end of the response or the specific activity of the supporting party, the demobilization of all appropriate resources is completed. The support party is expected to maintain in-depth records of its participation for possible cost coverage. The agreement provides for the designation of the competent authorities within each of the contracting parties as points of contact. The custodian government will be the Kingdom of Denmark. In May 2011, Nuuk`s statement at the seventh Arctic Council Ministerial Meeting set out the Council`s intention to create a task force to develop an international instrument for preparing and responding to measures to combat oil pollution (in the sense of the agreement). This agreement was seen as an important step forward in the Cooperation of the Arctic State in preparing for the growth of oil, gas and maritime activities expected in the coming years. The task force, co-chaired by Karsten Klepsvik (Norway), Ambassador Anton Vasilyev (Russian Federation) and Ambassador David Balton (United States), was set up shortly thereafter. Among the first challenges were the definition of geographical scope or areas of application and the obligation of a legally binding or non-binding agreement. A remarkable consequence of the commitment to a legally binding agreement required states to obtain individual negotiating mandates from their respective governments, while remaining in the middle of the drafting of the document. This binding requirement, combined with the short time frame, required considerable efforts on the part of all parties to achieve this result.
In addition, the EPPR working group was tasked at the same time with developing support guidelines and/or operational procedures. In the end, the legally binding agreement was drawn up by the task force during a series of five (5) meetings between October 2011 and October 2012, culminating in its approval by the Arctic Council in Kiruna, Sweden, on 15 May 2013, during the eighth ministerial session of the Arctic Council (Kiruna Declaration). This element has been integrated to determine the need and means of communicating the roles and responsibilities of the various signatory states and the relevant national authorities, as stipulated in the agreement. The basic guidelines refer to review and communication, but may also include the integration of these systems into the national response protocols of the individual signatory states. 2. Each party establishes, if necessary, in cooperation with other contracting parties as well as with the oil and marine industry, port authorities and other relevant agencies: the mandate of the “Emergency Prevention, Preparedness and Response” (EPPR) working group is to deal with the prevention, preparedness and response to environmental emergencies in the Arctic. The EPPR is not an operational response organization. Working group members exchange information on best practices and implement projects to incorporate risk assessment guidelines and methods, reaction exercises and training. The mandate of the PPER is refined every two years by ministerial statements and is further marked by the advice of senior Arctic officials.